When we receive a submission to input a new profile on BOWP, this will include a response to the following questions:
Photographer Profile Information
1) The business name under which you want to appear.
2) The domain name or URL to which you would like to direct readers.
3) Your home location. If you are based in the US, this location should include the largest nearby metropolitan city and the state. If you are based in Canada, the location should include the city and province. If you are based elsewhere, the location should include the city and country.
4) Other locations. Please give us two other major locations (countries or US states) in which you would like to be listed. You are also free to choose up to six cities total (all must be within your home country/state or your two additional countries/states).
5) Bio or description. Please submit the bio or description you would like to see on your profile page. This description can be as short or as long as you like. On average, we recommend a couple of well-written paragraphs. Please think of this as marketing copy that should convey your unique style, personality, and branding, and encourage readers to click through to your site.
6) Images. Every profile will have a single large “lead” image as well as an optional gallery of up to 9 images. So you may send up to ten images including your lead image and gallery. The lead image will be the largest image on your profile page, and the basis of the thumbnail that represents you on the home page, so please choose an outstanding image that conveys your finest work. Your lead image should be a LANDSCAPE or horizontal image of conventional 3X2 aspect ratio. All images can be low resolution (but not less than 800 pixels in the longest dimension). You can send those to us via email or any other preferred method.
STEP ONE: ACKNOWLEDGE RECEIPT OF TICKET
Respond to the ticket acknowledging receipt with this canned response: BOWP > Response to BOWP New Profile Information Submitted.
STEP TWO: COMPLETE FRESHDESK FIELDS
Ticket: Tag - BOWP Profile l Type - Account/Membership l Group: BOWP l Status - Pending
Edit contact details with the correct name. Under Title, put in the name of the wedding photographer's studio/business name.
Note: We can complete this work within the next couple of business days if the workload is heavy.
When you start working on the ticket:
STEP THREE: PREPARING THE IMAGES
First save the images in one of your directories.
Run Photo Mechanic -- Google Drive (https://drive.google.com/drive/u/0/folders/15HA6RY21IOck9jw7cm4qq3AMGtK8Teikhttps://drive.google.com/drive/u/0/folders/15HA6RY21IOck9jw7cm4qq3AMGtK8Teik) -- PM5SetupR15800.exe to rename the images.
Select the images in Photo Mechanic by highlighting. File: Rename
from the directory that you saved them in (if a zip file, you need to extract them first before starting Photo Mechanic up), enter the Studio_Name_{seqn} (The Lead Image should always be _001.) Note: Please use three digits for when renaming images i.e. 002, 003, etc. Our hard-coded interface does not understand the number 10 -- so if you named the images 1,2,3 -- the number 10 would display as 1 again.
Select Set _{seqn} variable and enter 001.
Press OK.
Export Images to your own personal directory:
Here are a few screen captures of the fields:
You will receive a bunch of files i.e.
Delete all but the images folder.You can also delete the HTML files so only the images are left: 
Note: The important thing is that the Max Width and Max Height for Images should both be 600
STEP FOUR: COPY ALL THE BIO INFORMATION FROM THE TICKET to a text document (or something similar).
Read over for spelling, grammar, etc. -- edit if necessary.
STEP FIVE: UPLOAD IMAGES to BOWP
Log into http://www.bestofweddingphotography.com/wp-admin > Media > Add New
Copy the name of the first image to a text file and add .jpg (e.g. Sunshine_Studio_001.jpg to copy into the profile later)
STEP SIX: INPUT POST
Important Note: Continually update the bio as you are working (as you do not want to lose any information that you have input).
Posts > Add New
Copy the studio name into first field (name of Post).
Copy studio name into the BOWP All Members google spreadsheet (if this has not already been completed).
https://docs.google.com/spreadsheets/d/1SyJseaoSspsjxR5AKrPH5rVJj4ytstG5/edit?dls=true#gid=1173358473. You will need to add a row in alphabetical order.
Copy the bio information into the next field. After you have input the bio text into the post, add a hyperlink to the member's website with the base city location + wedding photographer i.e. if the photographer is located in Athens, it would look something like this: <a href="https://elenidona.com/">Athens wedding photographer</a>.
Under Feature Image on the right-hand side, click on Set Featured Image
and it will bring you to the media library 
and click on the lead Image for that photographer (001.jpg).
You will see the data filled in on the right hand side under Attachment Details. Click Set Featured Image.
Add custom fields:
Based In: City and Country i.e. Toronto, Canada or Boulder, Colorado
Base City: City Wedding Photographers* i.e. Melbourne Wedding Photographers (*Must match the category fields)
Base State or Country: State/Country Wedding Photographers* i.e. California Wedding Photographers (Base State is only used for the US; all other countries use the country field). Example: In Canada, the base city would be Oakville Wedding Photographers and the base_country would be Canada Wedding Photographers.)
Other Locations: Open field – copy all that the photographer sent (suggest using l between locations i.e. Beverly Hills, CA l New York, NY)
Contact Email:
Website:
Leader Image: Copy from text file i.e. Jerry_Ghionis_Photography_001.jpg
Full Size: Copy from textfile i.e. Jerry_Ghionis_Photography_001.jpg. Change the number from _001 to _002, _003 etc. for all 9 images.
Sample screenshots https://www.screencast.com/t/sBvno9tFgr:
https://www.screencast.com/t/n7pAimhvu
On the right-hand side under Categories https://www.screencast.com/t/Rak2EAuc
check off the based in city and state / country as well as the other locations. Ensure uncategorized is not checked. Note there is a limit of three states/countries and six cities within those three states/countries. Note: If the category is not there, follow the process here for adding categories: https://reactr.freshdesk.com/a/solutions/articles/64000053971.
Save the final draft and preview for accuracy, format, etc. Also check to ensure the links are working.
Save and publish.
STEP SEVEN: RESPOND TO FRESHDESK TICKET
Respond to the Freshdesk ticket with this canned response: BOWP Profile Published -- feel free to tweak the wording especially if you do not think the leading image is breathtaking. :)
Change the Status to Waiting on Customer.
The studio should already be listed on the Master Studio List https://docs.google.com/spreadsheets/d/1lTeuGe-dZywPkSd1h_rhaias_J2qT0nD/edit?dls=true#gid=160260199 -- update the Comments column to DATE NEW MEMBER i.e. MAY 2020 NEW MEMBER. Change the highlight color from blue to orange.
STEP EIGHT: UPDATE BOWP GOOGLE SPREADSHEETS
Copy the information that you need from the Master Studio List to the All Members List
https://docs.google.com/spreadsheets/d/1SyJseaoSspsjxR5AKrPH5rVJj4ytstG5/edit?dls=true#gid=1173358473
alphabetically and remove the formatting. The Round should be current year - current month, i.e. 20-05. Scroll down to the bottom of the spreadsheet and add 1 to the Total Members. Find the purchase receipt for the wedding photographer and enter the amount under the Annual Payment column. The default for all new purchases is $99.00 (unless we increase it at a later date).
STEP NINE: CREATE USER IN BOWP BLOG
Create Blog User Details – Log into http://www.bestofweddingphotography/blog.com/wp-admin. Select Users>Add New and complete the following fields. You will already have all this information on your text file:
Username: Studio Name -- this needs to match exactly with the studio name of the Post
First Name:
Last Name:
Email:
Website:
Password: The password will automatically be generated
Role: Wedding Photog
Click Add User – ensure Send this password to the new user by email is checked off
Save